Rental Request
Please fill out the rental request form with as much detail as possible. This helps us better understand your needs and ensure we provide the right space for your event. We’ll get back to you shortly!
TERMS AND CONDITIONS OF FACILITY RENTAL
Notice of Reservation
Damage deposit due 15 days from receiving acceptance and invoice. Full payment is due 30 days before the function (make cheques payable to Oakridge SDA Church).
Please allow 30 days notice of reservation. Approval of all rentals is at the sole discretion of Oakridge SDA Church.
Safety Regulations
Please note that since Fire & Safety Regulations must be met, Receptions exceeding 200 guests cannot be held in the Fellowship Hall. No other rooms can be rented in conjunction with the function to accommodate a bigger crowd
Reservation Basis
Reservations will be strictly on a first come basis. Please indicate a second choice of date
Event Coordinator
It is recommended that an Event Coordinator be appointed whose responsibilities will not only give directions to his/her party but also follow strictly the policies of the Church and be available for Church Officers to go for direction. This will avoid confusion and misunderstanding
Board Recommendation
Upon approval of your application by the Facility Manager, recommendation will be made to the Church Board and its outcome communicated to applicant.
Possible Changes
All rentals are subject to change.
Key
Under no circumstances will keys be issued to any person as adequate arrangements will be made with persons concerned to facilitate a smooth operation.
Special Needs
Under no circumstances will keys be issued to any person as adequate arrangements will be made with persons concerned to facilitate a smooth operation.
Food
All food and beverages must be consumed in the approved areas.
Children
CHILDREN must be with their parents or guardians at all times and not use parts of the building as play areas. Any damage caused will be billed to the renters
Damage Deposit
THE DAMAGE DEPOSIT will be returned only on the recommendation of the Custodian if he finds the rented facilities were left in reasonably clean and undamaged condition. If additional cleaning and/or repairs are necessary such cost will be deducted and the balance returned within 30 days. If the cost exceeds the deposit, you will be billed for the balance
Facility Committee
THE FACILITY COMMITTEE is responsible for the building, its contents, equipment and programmes and reports to the Church Board and the membership. Therefore, every attempt will be made to protect and provide a congenial atmosphere to all who appreciate a fine facility such as ours. We earnestly urge you to give us your full cooperation. The Facility Committee will do everything possible to achieve this.
Guest Safety and Liability
SAFETY & LIABILITY the renter assumes all responsibility and liability for the safety of guests on site from any and all danger. Oakridge Adventist church has no one on site supervising during events and therefore recognizes no liability for unsupervised minor and guests activities